If You're Serious About Streamlining Your Invoicing Process

A solution to ensure dealing with your invoices is a simplified,
standardised, auditable and governed process.

Business Benefits

With versaAPAI improving invoice processing efficiencies has never been as powerful.
Your business will benefit from increased productivity and improved workflow.
versaAPAI contains all the functionality you would expect of an Enterprise Level Solution, without the huge price tag.
Standardise and automate the processing of all your incoming invoices received via email and output these into a single PDF.

Standardise

Centralise the process for incoming invoices via email

Govern

Apply business rules to incoming invoice emails

Streamline

Improve productivity & efficiences across the AP team

Visibility

Management reports for team workload capacity

versaAPAI Improves Efficiences

versaAPAI has a diverse user base covering small to enterprise organisations
in both the public and private sectors.

Request A Demo

Features

The versaAPAI solution seamlessly logs into any mail server mailbox such as Microsoft Exchange and processes the received information contained within the email, converts any attachments to PDFs, then combines all the PDFs into one. The outputted invoices can then be moved automatically into a generic folder to be processed by the accounts payable team.

The versaAPAI solution also caters for custom tags within subject fields of emails, which can be used to route the generated PDF output to the relevant folder as required. By including a designated word in the Subject of an email, the invoice can be sent to a specific team for processing, therefore reducing the need to redirect and double handle the invoice.

versaAPAI can be configured in a myriad of ways to suit your own business requirements and the processing teams that undertake the invoice processing. versaAPAI is fully compatible with all mail servers and all versions of Microsoft Exchange including Office 365.

Email Enabled

Automatically converts emails and all their attachments to a single PDF.

File Formats

Multiple file formats can be converted for example JPG, GIF, DOC, DOCX and many more.

Auditable

Track all incoming accounts payable and reduce the possibility of lost invoices or paying the same invoice twice.

Routing

Incoming emails can be processed and routed to different output areas whether via the TO address or SUBJECT keywords.

Workflow

Seamless workflow integration with SAP, Oracle and other ERP systems.

Integration

Potential integration with existing request or case management systems such as versaSRS for SLA-driven requests.

Reports

Processing reports can be generated ad hoc or automatically emailed on a schedule.
This enables management to view the volumes being processed each month.
versaAPAI also includes the ability to create your own reports if required.

Invoice Volumes

Instant Dashboard Overview

Invoice History

Invoices processed over a date range.

Processed & Rejected Invoices

Successfully processed and rejected.

Invoice Volumes

Bar Graphs

Invoice Volumes

Pie Charts

Invoice Volumes

Summary Reports

Why versaAPAI?

Many organisations receive voluminous numbers of invoices daily, weekly or monthly.
When invoices are received they are all expected to be in a standard format for speedy processing.
The problem is that this is the ideal world and we all know that things go wrong in the ideal world.

The versaAPAI architecture and framework enables companies to implement the solution for their AP processes - catering for governed management and auditability.

Improved Process

By implementing an auditable, goverened and standardised system,
not only are invoice processing times greatly improved
but the system also logs all invoices sent via email.
No more untraceable invoice trails in the organization.

STANDARDISE

GOVERN

PROCESS

TRACK

Technology

VersaDev are the creators of versaAPAI and has been a Microsoft certified Silver Independent Software Vendor since 2003. Basing versaAPAI on Microsoft's technology stack ensures that the system is fully scalable for full Enterprise implementations.
When technology moves we are flexible enough to move at the same time.

Our Strengths

Scalability
98%
Functionality
85%
Customisation
90%
Support
95%

Our History

versaAPAI is developed by VersaDev as an Accounts Payable Automated Invoice Tool for BHP Billiton.

VersaDev is an Australian company developing software solutions to customers across the globe.

VersaDev become Microsoft Partners after being discovered by Microsoft at CeBit.

VersaDev have remained Microsoft Silver Vendor Partners and pride themselves at being at the bleeding edge of technology.

A Broker Service is incorporated into versaAPAI.

This makes versaAPAI a truly scalable solution enabling a high throughput for enterprise customers.

versaAPAI is enhanced for outgoing emails.

The software is highly configurable for customer requirements.

FAQs

versaAPAI utilises Microsoft Office, Windows Services, a MS SQL database and is easily installed on either a physical or virtual Windows server.
We have provided integration with software such as file syncing across a network, OCR readers & more.
Absolutely. We pride ourselves on a 100% fit with your business.

Some Stats

SECONDS ON AVERAGE
TO PROCESS
INVOICES/MTH
FOR 1 CUSTOMER
VENDORS SUPPORTED
FOR 1 CUSTOMER
YEARS IN MARKET

Get in Touch

If You Are Serious About Streamlining Your Invoice Process